Location: Kildare - Celbridge, Ireland
Job Type: Permanent
Posted on: 2018-11-26 14:18:12
Key Responsibilities & Tasks:
A. Project Stage
Effectively project-manage and streamline the flow of work of all assigned projects until handed over.
Attend the necessary “hand-over” meetings to identify and understand the ‘conditions of contract’ and ensure that the purchase order reflects the scope of the work.
Conduct design reviews to verify that the sales design complies with the project requirements, procurement budgets and installation method statements before it is adopted.
Check through the water analysis, the mechanical / hydraulic and electrical engineering design requirements of the proposed system.
Establish an accurate personal administration and record system and maintain these in compliance with QA Procedures.
Produce a Project Programme Schedule and other administrative documents for each project and issue these to the relevant people ensuring that the Programme is on schedule at all times and that conditions of contract are adhered to.
Monitor progress, prepare progress reports and attend progress meetings as required.
Ensure that all potential variations are identified, quantified and agreed with the clients’ agents in accordance with the Project Programme.
Obtain appropriate assistance and input from other people / departments in a timely manner so as to meet the requirements of the Project Programme.
Prepare a “hand-over” pack for the Service Department and schedule system commissioning.
Carry-out post project meetings as necessary with a view to improving performance.
Review the Cost Sheet and necessary resources for the successful completion of the project.
Agree the Cost Sheet and progress valuations with the client and liaise with the Finance Manager to ensure that payment is being made by the client in accordance with the Project Programme Schedule.
Procure cost-effective equipment in compliance with the agreed Project Programme, terms and conditions and client specification and ensure that goods and services are available on time.
Monitor the project for scope, time and budget variations and generate a ‘Variations Engineering Cost Sheet’ for approval and signature by the client before work commences.
Prepare cost spreadsheets to determine the project value and margin.
Monitor, maintain and improve the project margin where possible without compromising technical quality or standards.
Sign off on purchase invoices.
Produce accurate and legible Process Flow Schematic; P&ID and Plant Room Layout Drawings to ensure that the equipment fits into the space provided with ample service access in accordance with Company Procedures and Work Instructions.
Manage the generation of all documentation in accordance with Company Procedures and Work Instructions and the required Project Programme.
Produce validation documentation which comprehensively test the system supplied; i.e. Installation Qualification Protocols, Commissioning Sheets, and Operation Qualification Protocols, in accordance with the required Project Programme.
Ensure that all validation documentation is correctly completed by the Company and the client and ensure that a copy is filed in-house.
Ensure that the ‘all water treatment system’ documentation and certification supplied by our suppliers and contractors is traceable to the equipment supplied.
Collate the ‘all water treatment system’ certification documentation into a presentable certification file and prepare the necessary quantity of copies for the client in accordance with the required Project Programme.
Collate the ‘all water treatment system’ O&M documentation into a presentable Operator’s Manual and prepare the necessary quantity of copies for the client in accordance with the required Project Programme.
Upon receipt of the Handover Certificate from the client, ensure that a copy of both the Operator’s Manual and the Certification are available in-house.
D. Customer Liaison
Represent the Company on all matters relating to the Project and control all related correspondence and documentation.
Carry out all client communications politely, professionally and courteously, promoting good relations and efficiency and delivering a professional approach at all times.
Plan all site operations with the relevant organisations briefed in the technical, safety and timescale requirements of the Project.
Attend site meetings with the Client, Engineering Consultant and Sub-contractor when required and issue the relevant follow-up minutes.
Ensure that standard and special systems Operating Handbooks are issued to the client in accordance with the Project timeframe and, where appropriate in larger systems, ensure that clients receive thorough operating training.
E. Health & Safety
Adhere to all Company and client safety and health regulations and employee obligations.
Build an awareness and familiarity with the risks associated with particular industries before visiting a site.
Request details from the client of all known health and safety hazards on site and follow all instructions given so as to not endanger oneself or others in any way, thereby acting in a responsible and aware manner at all times, avoiding undue risks.
Comply with all health and safety requirements when dealing with suppliers and subcontractors.
F. Features of the Job that Require Emphasising
This is a very important client-facing role within the Engineering Department. The Jobholder undertakes to work efficiently and effectively and to take ownership, accountability and responsibility for the role and to seek direction / approval from management where required.
The Jobholder is of a friendly and outgoing disposition and undertakes to develop good strong relationships with customers and colleagues.
The Jobholder takes an active interest in the success of the Company; demonstrates a positive approach to work and can work well unsupervised on own initiative and as part of a team.
The Jobholder is punctual, motivated and an organised self-starter who is enthusiastic and conscientious about completing work on time and to a high standard.
The Jobholder competently uses the relevant IT equipment and software in line with the requirements of the role.
The Jobholder is willing to follow direction and implement policies.
Sufficient documentary records are maintained so as to confirm that procedures have been satisfied and to ensure that the Company’s position is protected should a dispute arise.
The profit margin on all projects is improved or at least the initial sales margin is maintained.
All Company Policies and Procedures and Health & Safety Obligations are adhered to.
Be dedicated of driving forward the best water treatment programme in Ireland; be capable of maintaining our leadership position in the Irish Market and continue to look for new profitable opportunities to expand our core business.
Adopt a flexible approach to working hours to cope with urgent situations or unexpected workload as may arise from time to time as well as a willingness to undertake any other ad hoc duties as requested.APPLY NOW